Student Management System

Student management system help to store , manage the information of each student including uploading of photograph and identity proof documents in the database.

Student Management system includes systematically arranged database such as Enquiry, New Admissions, uploading the documents, individual fees ledger, Exam reports .

A school system uses a large amount of data. This data must be communicated appropriately to students, faculty, and parents.

Faculty Management system.

Faculty Management system helps to manage the details of faculty, lectures, sessions, salary details. We provide faculty portal which helps to apply leave, assigning homework and to send the notifications to the parent and students.

Fees Management System


Fees Management System helps to create and schedule the fee structure for entire class, which will be applicable for all the student of that particular class. You can create fee structure with multiple fee heads like tuition fee, admission fee, annual expenditure etc. You may divide yearly fees in to the instalments, our software will divide it equally in to the number of instalments based on the details added, you can schedule last date of each instalment and concessions, additional fee, late fee and waiver can also be added while generating the fee receipt. It has simple, systematic and user-friendly work flow. Fees management is very crucial module in the school management system which can be vary for all the institutions, as per the requirements we have to make the customizations.

All the history of instalments, pending and balance amount is stored in the individual students ledger, you can generate the overall monthly yearly or date wise reports of fees collections and pending amount.

Attendance Management System

There are two type of attendance first one is staff attendance by biometric and student attendance by RFID. In biometric device the data store the details of the faculty with their appropriate finger impressions and link the biometric id to the faculty. Every staff should punch their appropriate finger impressions at the time of in and out.

The working hours can be customised based on requirement, grace time for late coming, grace time for early going, in time and out time of faculty, weekly off, holidays etc. After submitting these information attendance rule will be applied to faculty attendance and we can easily track their overall attendance performance and number of present days, absent days and half days. Later we can use this reports in payroll management.

In the student attendance system we provide one RFID card to each student which will be linked to the RFID device, student required to show issued RFID card to attendance collection device. We require to define attendance rule similar to faculty attendance rules the only difference will be there won’t be any half day, only time in and time out and grace time will be added in the attendance rule. After applying the rule if any student is getting absent after the grace time, parent of that student will get an absent notification immediately.

Expense Management system

Expense Management system help to keep the record of all the expenses in which we can create expenses with the bill number against various departments and expense head. Expense report will be generated monthly yearly or date wise against the department and expense heads.


Notification can be sent in the form of online or offline. Offline notification includes SMS which can be sent to the students, parents and faculty.

you may either send an SMS to all the parents of all classes or You may send the SMS to multiple parents or all parent of any particular class. You can also make templates to send the SMS.

Online notification includes Emails, You may send an Email to all the parents, all the staff or multiple parents or all parents of any particular class as per the requirement, Email template can be defined for holidays or events.

Automatic SMS and email will be sent to the parents admin and accountants after the new enquiry, new admission and payments etc.


There can be many types of reports like staff attendance report , student attendance reports, faculty attendance reports , fees reports and exam reports

Monthly attendance reports can be generated for both students and faculty, faculty attendance report is very important for payroll management system, salaries will be calculated according to the reports, student attendance report can be displayed along with the exam reports, it will be helpful to track the student present percentage and absent days of the individual student.

Fees report is very important to track the fees collected, pending fees and balance amount as you may generate monthly, yearly or date wise report of entire school. Class wise fees report can also be generated.

Access level Control

In the data base usually user can do four things that is Create, Read, Edit or Update and Delete. A user can create or add the data in the software in various module such as he can create new student , create fee structure , schedule the fees , create the expenses etc. He can read the data created, he can edit the same or delete it as per the requirement.

Admin can create the multiple user and he can allow or disallow them to create , read , edit or delete the data as per his convenience. There can be various user, every user has different rolls, as per their rolls and requirements an admin can allow or disallow any module or events to any user.

Admin can change the password of any user or he can deactivate user.

Transport Management

Transport management includes transport fees, vehicle details, drivers details, vehicle maintenance expenses.

Transport fee structure is defined as per the distance, you have to link it to every student who is taking school transport facility, appropriate amount will be applied to each student later that can be converted in to the instalments.

Vehicle details will be added into the database, drivers details with their driving license and other documents will be stored .

You can maintain vehicle maintenance expenses in Expense module with different expenses head and generate the reports respectively.

Vehicle Tracking system

RFID and GPS device will be installed in the school bus, by that you can track the position of vehicle and track the route and movement of the vehicle.

10 things to consider while buying School ERP

Whenever we purchase software be it for our single PC that is for personal use or for the enterprise there are certain common and some unique aspects of solution need to be identify

In case of a school ERP is also a software phenomena is applicable let’s see 10 things we need to consider while buying an school ERP for our organisation


2. Future scope

3. Usability

4. Support after sale and bags

5. Customisation

6. Price

7. Running cost of infrastructure

8. Integrated system

9. Device friendly


Let’s elaborate this point in detail below

1. Features

Any software has a core propose all created to solve specific problem likewise school ERP  need to solve some of the core  issues/ problem for which it is actually created for some of the must have

Features of school ERP are

a. Admission management

b. Library management

c. Faculty and staff management

d. Erpenses management

e. Fees management

f. Attendance management

g. Creation of reports

h. Transparent management

2. Future scope of school ERP


Product brought today may not be valuable all applicable tomorrow therefore while considering School ERP we need to check for its future scope that is should be easy to modify or in other words the vender  should be able to modify/implement The violation with the latest technology and with the present applicable futures

This point also includes the consideration of new futures which may come handy in future

3. Usability

Some of the great software failed is due to their non user friendly Interface UI come a long way with the technology explosion around us. UI is now considered to the one of most important part of any software make sure when you purchase the school ERP before finalising have a demo for it and ask the vendor after test runs

4. After sales and AMC

Vender assessment is another important aspect we need to consider while choosing our school ERP. Lookout for there AMC constraints carefully and make sure you get maximum from it. After completion of implementation process there will be issues yet there will always be one or another problems that may not be time to software a  hardware new software update or security date or any other unplanned issue may occurs make sure your vender is able to help you out during such circumstances and do it as soon as possible.

5. Customisation

All organisation work differently at least there value system and processor differ in some way  make sure you get your school ERP customized to your need so that your existing process matches with it

6. Price

Cost of school ERP around in  are very high as they are robust systems many features when you plan to buy one make sure you get best out of it optimum price

7. Running cost

The AMC contract and  the server cost are the two major which covers most of the running cost of your school ERP you can buy a server for 10000/pm or a server for 1000/pm it depends on your organisation in the school ERP software requirement. Always try to recommended minimum hosting option to cover-up some of the usability of a software in future.

8. Integrated system


Value Chain and marketing advertisement  accounting etc are all different systems when selecting your school ERP make sure seat covers all the system integratively  and provide better reporting accordingly

9. Device friendly

Sometime you may be travelling and you may require to login and check internet check things in school ERP not have laptop/computer with you so you use your phone and doing  you are unable to use things properly so this scenario is likely to avoid such painful experiments make sure your vendor give you mobile friendly solution in other technical terms responsive application

10. Online

This point doesn’t require explanation. To make it clear through your school ERP should be an online application to a certain area and may not be accessible. Again it depends if you want to restrict it to a certain area only that is within your organisation that you can

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